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ADMINISTRATIVE ASSISTANT TO THE CHAIR (PART-TIME)

Part-Time, Permanent | Work from Home and Downtown Calgary Office (where needed)

COMPANY OVERVIEW:

Viridian Family Office has been in the family office space for over half a century, guiding dynamic, high-net-worth families towards success. The breadth and depth of our collective knowledge and experiences are unparalleled in Western Canada. Our family office services are built upon four key pillars – people, governance, advisory and support. These four key pillars are the core of how we support our clients and build relationships of deep trust and integrity.

We value our team of trusted advisors and creative problem solvers. We develop excellence in everything we do, and each team member is dedicated to delivering an exceptional experience for the clients we serve. We foster a culture that strives to unlock the potential of each member of our team, we challenge the status quo, and we encourage every employee to commit to lifelong learning and thinking creatively.

THE ROLE:

Location: Work from home (20 hours per week) with the ability to come into a downtown office if needed.

Reports to: Chairperson.

The Administrative Assistant supports the Chairperson by performing various clerical and organizational tasks. Some examples of these tasks are answering phone calls and emails, scheduling meetings and appointments, and maintaining records and files. This role allows for a flexible schedule depending on the needs of the candidate.

RESPONSIBILITIES:

Responsibilities include but are not limited to the following:

  • Book travel for the Chair and those travelling with Chair;
  • Coordinate small events (birthday’s, bridal showers etc.);
  • Purchase gifts;
  • Assist with correspondence, voicemail, emails;
  • Handle and oversee Executive’s calendar, appointments, contacts;
  • Develop and organize the Chairperson’s schedule, making various arrangements and inform them of commitments;
  • Prepare and assemble agendas, arrange meetings, and maintain a record of outstanding action items;
  • Management and preparation of expense reports;
  • Collection and filing of all confidential and business information as required;
  • Organize and arrange all meetings, travel, entertainment, etc. as required;
  • Coordinate and assemble information for internal and external distribution;
  • Receive phone calls, requests, and mail etc., and courteously deal with all by; handling, delegating, passing on, or responding;
  • Assist the Chair as required with various Foundational meetings, correspondence, and appointments; and,
  • Other ad hoc projects as assigned.

QUALIFICATIONS AND PREFERRED SKILLSET:

The incumbent must be a highly organized, creative and energetic team player that can work well with minimal supervision.  The position requires excellent attention to detail with exceptional communication skills both verbal and written.  Due to this position working independently, the incumbent needs to be adaptable and willing to take initiative while displaying evidence of the practice of a high level of confidentiality.

Other requirements include:

  • 5+ years’ experience in a similar role;
  • Strong document processing skills;
  • Direct experience in providing administrative support;
  • A well-defined sense of diplomacy and discretion;
  • Strong verbal and written communication skills;
  • Excellent management and organizational skills and the ability to handle competing priorities with tight deadlines; and
  • Strong proficiency in Microsoft Office suite.